It’s the next morning, and that whole “my parents are dead” thing wasn’t a dream.
Morning, sunshine. Grab your caffeinated beverage of choice—you have a long day ahead of you.
Get organized
There is not an app for death. You are about to come into possession of a stunning amount of paperwork. I’m talking IRS-levels of forms and legal documents and notes and receipts. You will need a way to organize it.
I recommend channeling your inner seventh-grader and buying a trapper keeper. I actually went more extreme than that and grabbed one of these babies at my local Target. I call it the Uber Death Notebook. You don’t have to call it that, or anything.
Hope your parents were organized
Time for the world’s worst scavenger hunt: locating your parents’ important paperwork. Ideally it’s all in one place—my dad kept his in a cardboard box next to the Christmas decorations he never bothered to put up—but who knows? The top three things to look for are:
A will and/or a living trust document
Life insurance policies
Property deeds and car titles
Other helpful stuff: financial statements (bank accounts, mutual funds, retirement funds, stocks, etc.), home and auto insurance policies, recent utility and credit card bills. If your parents own a business, any similar information for that will be useful, too. Grab your Uber Death Notebook equivalent and organize these documents in a way that makes sense to you.
Do your parents have a lawyer or an accountant? If so, they may be holding onto some of these documents as well, or at least they could provide copies—though lawyers aren’t as helpful as they are on TV. (More on that later.)
Are a will and a trust the same thing?
Sadly, no. And depending on what combination your parents have, you’re going to have to do things differently. Quick reminder: I AM NOT A LAWYER AND NONE OF THIS IS FORMAL LEGAL ADVICE. :)
Where there’s a will…
A will is pretty much what you’re imagining: a signed and witnessed document that details what your parents want to happen with their assets after death. The will will (ha) also name an executor—that person is in charge of making sure the will is properly carried out. It’s probably you or one of your siblings—maybe another relative. It might be your parents’ lawyer, though that’s less common. If no executor is listed (weird) or if the executor listed has died in the meantime, the courts will have to appoint a new one.
If it’s you, congrats! You’re legally obligated to do a whole bunch of work you never asked for!
If there is only a will, you will need to go through probate court in the county of your parents’ residence. (If they owned real estate in another location, you’ll have to go through probate court specifically for that property in the county where it’s located.) Probate is a public process, which means it will all be part of the public record.
First things first: register the will with the court. Once they approve you as executor, a judge will give you letters of administration which serve as legal permission for you to handle the estate’s affairs. What are those affairs? Here’s an incomplete list:
Locating and documenting the estate’s assets and their respective values
Notifying beneficiaries of the will
Notifying creditors (filing in probate gives creditors a strict deadline to make a claim on the estate, so it’s actually a good thing)
Creating and maintaining a bank account for the estate, and using the estate’s money to pay remaining debts (creditors, taxes, etc.)
Distributing money and property to the beneficiaries after all other estate debts have been paid
Closing the estate
Sound complicated? It is. Have you considered hiring an estate attorney to help you? You can read this Investopedia article for a more detailed overview of the process: “Probate: What It Is and How It Works With and Without a Will”
Every state and county does probate court differently, so you should Google how it works in yours. Good luck.
Trusts are for rich people, right?
Not necessarily. You can put as much or as little as you want in a trust, as long as you can afford a lawyer to help you create the trust in the first place. Why would your parents do this? If they have a living trust, you don’t have to go through probate court when they die. It makes things slightly easier—emphasis on slightly.
What exactly is a trust? That’s a great question—one that I posed to my dad’s lawyer in several different ways. Is it a document? There are documents associated with it, but no—it’s not a specific document. Is it a physical object of some kind, like a safe deposit box? Not that either.
Essentially, a trust is a legal concept. An imaginary legal box. When your parents put their assets in a living trust, they technically no longer own those items—the trust does. They are merely trustees. Typically people will put all their largest assets into a trust—properties, investments, etc. Anything that is not in the trust has to go through probate court.
That’s why lots of people who have trusts also have a will—a pourover will which states that everything not already included in the trust should go into the trust upon their death. (If your parents do have such a will, it’s a good idea to register it with the county even if you don’t have to go through probate. That way it’s harder for anyone to contest.)
Trusts are either revocable or irrevocable. Revocable trusts are more common because they’re easier to change or cancel—they only become permanent when the trustee dies. Irrevocable trusts can’t be changed or canceled during life or death—but they’re also not subject to estate taxes, which is often why people choose them.
So how do you know which assets are in the trust and which aren’t? Another great question—and a question to which your parents’ lawyer probably won’t have the answer. The trustee is responsible for keeping a list of assets and designating which assets are part of the trust. Did my dad keep such a list? He sure didn’t!
There are other ways to tell. You should look for legal documents putting the properties into the trust—your parents’ lawyer might have some of these. You can also check your parents’ mail—statements related to assets that are part of the trust are addressed to the trust itself.
Just like a will has an executor, a trust has a successor trustee—the person who becomes responsible for the trust when the original trustees die. It’s probably you or one of your siblings. A trust continues existing regardless of whether a trustee exists; if the named successor trustee is no longer living, or if they simply refuse to do the job, the court will appoint a new one.
If you’re the successor trustee, congrats! You’re legally obligated to do a whole bunch of work you never asked for! (Estate attorneys can also be very helpful when it comes to trusts.)
What if my parents didn’t leave a will or a trust?
When I initially wrote this section, the first word I used was “yikes.” But that was before I learned less than half of Americans have a will. If your parents died intestate—the fancy way to say they had no will or trust—you’re in good company.
In cases of intestacy, you still have to go through probate court. But since there’s no will, you have to petition to be the personal representative of the estate. Once the court approves your petition (theoretically they could deny it if others petition), the process is similar to that when a will does exist—except the courts determine who inherits what.
Typically it goes by closest blood relatives. No, stepchildren don’t always count, unless they were formally adopted. Creditors get first dibs on the money before any heirs. There—that deserves a yikes.
As always, the rules for probate in cases of intestacy differ state by state, so you’ll have to check. Guess who can help you? An estate attorney.
What if my parents didn’t leave much money?
In most states, if your parents’ estate is worth below a certain amount, you do not have to go through probate court in the same way—but you have to get an affidavit from the court proving that the estate is small enough. This is called simplified or summary probate.
As usual, the rules for this differ from state to state; “small” is much larger in California than it is in Mississippi. Google the state in question + probate + small estate. Regardless of location, you’ll have to produce a list of the estate’s assets and what they’re worth.
An estate attorney can certainly help, but keep in mind they will take a cut of what little is left. Still, it might be worth it given how complex the process can be.
My parents are dead—give me money now
It seems callous, doesn’t it? Your parents have barely shuffled off this mortal coil, and you’re already trying to get your hands on that life insurance money. But here’s the thing: that money will help defray the death expenses. Chances are you’ve already charged somewhere between $1,000-$5,000 (or more!) on your credit card for a funeral/burial or cremation. And trust me, there are more charges to come. That’s why your parents took out the life insurance policy in the first place—so you wouldn’t have to pay for this stuff yourself.
You won’t be able to complete the life insurance process without your parents’ death certificates, but you can get the ball rolling by calling their agent. Here’s hoping that the aforementioned agent doesn’t turn out to be a childhood friend of your father’s who is devastated by the news and needs to be comforted over the phone. Yeah, that happened.
Just as I’m not a lawyer or an accountant, I’m also not an insurance agent. (Though funnily enough, my day job is at an insurance company.) I can tell you that there are many different types of policies, and that typically the money you receive is tax-free—but not always. Some payouts come in a lump sum, others come in the form of annuities, or annual payments—annuities often are taxable. Sometimes you can choose whether you want a lump sum or an annuity.
The agent will help you sort out the details.
Obituaries: the nicest part of your day
One thing you can start doing over the next few days is writing an obituary for your parents. Personally, I find it cathartic. I wrote both my parents’ obituaries, and in each case, it was the first chance I got after they died to truly mourn.
But then, I enjoy writing. If you don’t, there are lots of online articles that explain what to include, like this one. You can also read other people’s obituaries to get a sense of how to do it; here are the obituaries I wrote for my mom and dad if you want to use them as examples.
Basically, you want to tell their life story: Where were they born? Where did they live? How many siblings did they have? How many kids? What did they do for work? What were their hobbies and passions? Nothing is too small to include if it meant a lot to them. If you’re having a funeral or memorial service and you know the details, be sure to include that information. It’s also common to list a charity where people can donate in your parents’ memory—otherwise you’ll be inundated with too many flowers to care for. You’ll want to find a nice picture, too.
As for publishing the obituary, most funeral homes and crematoriums will put them on their websites for free, so you can easily share the link. You can also publish an obituary in the newspaper, but it will cost you. We published my dad’s in the local county paper and it cost more than $300. Even so, if you can afford it, it’s a nice thing to do, especially because older people still read the paper, and presumably your parents’ friends are older—but it’s not strictly necessary.
Are you still awake? Impressive. You should go get some sleep.
Self-care skeleton says...
All this dead parents stuff takes a lot of brainpower. If you want to stop the wheels from turning, I recommend coloring books. My friends brought us a bunch, and I mindlessly created several masterpieces during the post-death haze.